At the last ADM the delegates voted overwhelmingly to convert to a CIO. This required the current constitution to be amended to match as closely as possible the Charity Commission Model Constitution without altering the ethos or structure of the BBKA.

The constitution as presented to you for ratification is in essence the existing constitution with some additions to meet the requirements of the Charity Commission CIO Constitution.

If this constitution is accepted at the ADM January 2019, there will be no change to the rights and responsibilities of any of the participants within the BBKA.   The power to elect Trustees and set policy still resides with the Area Associations.  The Trustees have not taken any extra powers.

We have consulted widely and have listened to suggestions and amended the constitution where possible. 

The Discipline and Grievance Procedure for Trustees has proved contentious in the past five years and as the 2018 ADM demonstrated, has been shown to be not fit for purpose.

It should be possible to resolve disputes within the Board of Trustees through mediation, but when this fails there must be a mechanism for the issue to be brought to a resolution, with or without the cooperation of the relevant parties.

The Executive do not feel it appropriate for delegates to give the sole power to remove a Trustee to the Board. There is however a general view that the ADM and SDM formats are not the right forum to deal with such issues.

The Trustee Discipline and Dispute Resolution Procedure (Incorporating the Trustee Removal Procedure) is a procedure and process for dealing with discipline and grievance. It allows for mediation.  Every effort should be expended to resolve the issue initially. If that fails the policy allows for a Trustee be removed by the board but with the right of appeal to an independent arbitrator appointed by the President of the Chartered Institute of Arbitration (www.ciarb.org)  who will have the power to investigate and make a binding recommendation about what if any sanction should be applied.   The Board of Trustees believe this process is fair, thorough and totally independent.

A flow chart has been created that is intended to be a supplementary visual aid to the procedure and not part of the annex document.

Version 012 was posted to all Area Association Secretaries, Honorary Members, Specialist Members 7th November 2018.

Downloads available :

Version 012 Draft Constitution  6-11-2018

Annex C Disciplinary Procedure v002 7-11-18

Flow Chart for Annex C disciplinary v1

Previous updates

26th October 2018 - Latest Version (ref 0009) available

11th August 18 

The solicitors are still working on the final draft of the CIO.  We hope this will be available 18th October 2018

8 August - new draft CIO  constitution   - amended 13th August 2018

This version of the Constitution has taken into account comments received so far and will hopefully have addressed some of the concerns raised. Annex A and B have now been included. 

The changes made have lead to some of the formatting and numbering to slip. This is being corrected by the Office of the solicitor who drafted the document. 

There is now an opportunity for further consultation. 

If anyone feels that their concerns have not been addressed, then the correct action is to raise the matter with your Area Association so that they can, if they agree, bring those concerns to the Executive Committee.

The aim is to have a final version by September the 20th. I therefore urge every Association to take the opportunity to engage with the process NOW, to avoid prolonged discussion at the ADM.  Please send any comments or queries to [email protected] by 7th September.

3 August - Thanks for all those who contributed your comments which are currently being considered. A revised version of the document will be published here on the 8th August.

3 July - Stephen Barnes met with the Solicitor today and discussed the concerns that have been raised and can confirm categorically that associations that are either CIOs or limited by guarantee, are eligible for membership when the BBKA converts to CIO. Further updates to follow.

7 June - The Charitable Incorporated Organisation constitution posted on the website today is the first revision of  the new constitution for the BBKA CIO. It differ in a  number of areas from the Charities Commission template. This has been done to suit the needs of the BBKA. 

This begins the general consultative process and comments and substantive suggestions for changes are invited from the Area Associations. 

25 May - Submissions have been received form members of the working group and then Trustees, these submissions are being collated and the first revision should be available for wider consultation on the 1st of June. A version will be placed on the website and an electronic copy sent to the Chair of  each area association. Area associations will have until the 30th of July to make comments and suggestions for amendments or changes.

8th May - Feedback is starting to come in from Trustees and constitutional experts. We will keep you updated.

3rd May - The 1st Draft of the Constitution has been received and circulated to the trustees and a copy has also been sent out to 8 members who have experience of Constitutions or CIOs. The comments and feedback from the Trustees and the CIO committee are expected by the 22nd of May and a revised draft will be made available to area associations for consideration by the 30th of May.